Conference Travel

The department and the Graduate School will attempt to assist students who are A.B.D. (All But Dissertation), who have passed all parts of the preliminary exam with funds for travel to one conference per academic year. 

Those students who are not yet A.B.D., but have been invited to participate as a paper-giver or discussant at a major conference (e.g. American Anthropological Association, African Studies Association, and so forth) are also eligible for funding. These students should submit receipts to the department upon their return from the conference.


The amount available may change each year depending on the budgetary situation, and past precedents do not apply.

2017-2018 Academic Year Reimbursement
  • All of our graduate students are eligible for $350 for domestic conference travel expenses.
  • Our A.B.D. students are eligible for up to $700 for domestic travel expenses or up to $1,000 for international travel expenses. This combines the department’s contribution to the funds provided by the Graduate School. (See Conference Travel Award Application document.)
  • IMPORTANT: Students are not eligible to receive a Per Diem.  RECEIPTS ONLY can be used for reimbursement.  Travel miles or Award miles cannot be used to in order to reimburse a student for travel.

How to Apply

Students wishing to apply must do so 30 days in advance of the conference, e-mailing their request to the DGS. Requests should include a brief letter of intent, a brief paper abstract and budget.  

No reporting or withholding requirement is necessary since students are traveling on Duke Business; typically presenting a paper on behalf of Duke. Documentation is necessary to substantiate the type of program.  

In addition to submitting a reimbursement request to the department, it is equally important that eligible students also submit a reimbursement request for conference travel support to the Graduate School for both domestic and international conferences.


Any graduate student enrolled in a Ph.D. granting program who has passed all parts of the Preliminary exam, submitted the prelim results to Academic Affairs, and is actively participating in a conference (i.e., presenting a paper or poster, or leading a discussion) is eligible.

Students are limited to one conference travel award per fiscal year (July 1-June 30).

Students attending conferences during the academic year must be registered at the time of the conference.

For summer conferences, students must be registered for the upcoming fall semester, and have been registered for the previous spring semester. No exceptions will be made.

Please review the conference travel award application for more information.