Conference Travel

The department and the Graduate School will attempt to assist students who are A.B.D. (All But Dissertation), who have passed all parts of the preliminary exam with funds for travel to one conference per academic year. 

Those students who are not yet A.B.D., but have been invited to participate as a paper-giver or discussant at a major conference (e.g. American Anthropological Association, African Studies Association, and so forth) are also eligible for funding. These students should submit receipts to the department upon their return from the conference.

Funding

The amount available may change each year depending on the budgetary situation, and past precedents do not apply.

For the 2016-2017 academic year, A.B.D. students may apply for funding for one conference, either $350 for a domestic conference or $700 for an international conference, except Canada. Students will be reimbursed for their travel after the conference after the conference has taken place and they have presented. 

How to Apply

Students wishing to apply must do so no later than 6 weeks in advance of the conference, e-mailing their request to the DGS. Requests should include a brief letter of intent, a brief paper abstract and budget.  

No reporting or withholding requirement is necessary since students are traveling on Duke Business; typically presenting a paper on behalf of Duke. Documentation is necessary to substantiate the type of program.  

In addition to submitting a reimbursement request to the department, it is equally important that eligible students also submit a reimbursement request for conference travel support to the Graduate School for both domestic and international conferences.

Eligibility

Any graduate student enrolled in a Ph.D. granting program who has passed all parts of the Preliminary exam, submitted the prelim results to Academic Affairs, and is actively participating in a conference (i.e., presenting a paper or poster, or leading a discussion) is eligible.

Students are limited to one conference travel award per fiscal year (July 1-June 30).

Students attending conferences during the academic year must be registered at the time of the conference.

For summer conferences, students must be registered for the upcoming fall semester, and have been registered for the previous spring semester. No exceptions will be made.

Please review the conference travel award application for more information.